martes, 30 de agosto de 2016

Program Assistant - Environmental Defense Fund de México Oceans Program, Sustainable Fisheries Project - La Paz, México

Program Assistant
Environmental Defense Fund de México
Oceans Program, Sustainable Fisheries Project
La Paz, México
Environmental Defense Fund
With world attention focused on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. This leading green group, with programs from Boston to Beijing, has tripled in size over the past decade by focusing on strong science, uncommon partnerships and market-based approaches. You can be part of a vibrant workplace that welcomes diverse perspectives, talents and contributions, where innovation and a focus on results are a way of life.


Oceans Program
The Oceans Program works to find constructive solutions to the most critical problems threatening the world's marine environments. At the national and regional levels, our team of scientists, attorneys and economists are tackling land-based sources of ocean pollution and working with fishermen to establish fair and sensible limits on their catch that will allow fisheries to recover. Our Oceans Program focuses on safeguarding marine ecosystems and fisheries in the North and South Atlantic, Gulf of Mexico, Pacific, Gulf of California and the Caribbean.

The Gulf of California Sustainable Fisheries Project
This project presents a plan developed in consultation with Mexican and US partners to apply catch shares in a select number of fisheries in the Gulf of California, build a pipeline of candidate fisheries for cultivation and future action, develop the human and institutional resources required for implementation, strengthen the legal and regulatory environment that makes change possible, and explore new ways to finance the costs of transition to sustainability.

Overall Function
 The Program Assistant will work within the Oceans Program Operations Team, reporting to the Senior Assistant in Mexico. S/he will be responsible for office administration, making sure we comply with invoices requirements in Mexico, supporting scheduling, coding expenses, team coordination and meeting and event planning. His/her primary responsibilities will be administrative. This is a term position from September 1, 2016 through March 31, 2017 with possibility of extension.
Key responsibilities:
Open, sort and distribute mail and email.
Answer phones; take messages, answer all routine and non-routine questions from internal and external contacts.
Coverage at front desk, including greeting guests.
Prepare, file and track expense and Amex reports.
Obtain invoices, revise them and make sure they comply with SAT requirements.
Provide administrative and travel assistance (book flights, hotels, rental cars) to the La Paz office staff and others when needed.
Maintain office and help resolve operational problems.
Buy office, kitchen and cleaning supplies.
Type and design general correspondence, memos, charts, tables, graphs, etc.
Prepare documents including word-processing, spreadsheets and presentations.
Proofread documents, edit and format documents, letters and reports.
Provide occasional translation of short documents (English to Spanish and Spanish to English).
Photocopy and maintain filing systems.
Assist in event planning, meetings and other events as needed.
Handle confidential and non-routine items and communications including legal documents and information relevant to staff.
Perform additional administrative and research tasks as needed.

At least two years relevant office experience.
Bachelor’s degree preferred.
Excellent interpersonal, proofreading, time-management and organizational skills.
Meticulous attention to detail.
Strong verbal and written communication skills.
English language proficiency (basic written and oral).
Computer proficiency in Microsoft Word, Excel, Power Point, and Internet.
Self-starter capable of working independently.
Motivated team player, able to shift daily work plan as priorities change.
Effective coordinator with internal staff and key outside constituents.
Ability to prioritize work and meet strict deadlines.
Motivated by a commitment to the importance of the environment.
Legal Eligibility to work in Mexico.

Environmental Defense Fund is an Equal Opportunity Employer.  Women, minorities and the physically challenged are encouraged to apply.