Level: Coordinator
Location: Guadalajara, Mexico
Reports to: Director, Pride Latin America
Last Updated: December 2009
Travel: Up to 10%
Introduction:
Rare is a fast-growing, international conservation organization that runs state-of-the art communication and outreach projects which empowers local communities with the tools to solve their own conservation challenges. Rare’s innovative conservation leverage social marketing strategies to fuel projects located in more than 40 countries around the world. Named to Fast Company magazine’s list of “Top Social Capitalists” for the last four years in a row, Rare is committed to bringing a spirit of entrepreneurship and creativity to solving one of this century’s great challenges – changing human behavior to make conservation possible.
All Rare projects are managed by local partners; our focus is on building community support for conservation and developing local communications capacity among the world’s leading local environmental organizations. Rare has trained 150 local conservation leaders implementing dynamic change processes in 40 countries. These “campaign managers” work for the largest and the smallest conservation organizations globally, including The Nature Conservancy, WWF, and Conservation International.
Job Description:
The Office Coordinator for Guadalajara will provide programmatic support for the Rare’s Latin America team and several project partners for the implementation of the Mexico-based Pride program. The primary responsibilities are to support day-to-day program operations which include communications, information management, writing and publications, event coordination, and arranging logistics and travel for meetings and workshops.
Areas of Responsibility and Performance Expectations:
Administration (50%)
• Maintain and manage the day-to-day operations of the Rare Guadalajara office which includes mail distribution, copying, burning CD’s, express packages, and purchasing office supplies.
• Organize meetings, monthly conference calls and travel plans for the Director and team members; support travel & logistical arrangements for campaign managers at the University in Guadalajara (airline tickets, lodging, ordering books stipends, payments in general)
• Manage vendor relationships and negotiate discounts for above mentioned travel and meeting events (hotels, restaurants, and meeting venues).
• Assist the Director in the completion and review of Pride Project budgets, as well as compiling and reviewing monthly expense reports
• Manage and organize digital and hardcopy files for the program (Rare’s factsheet/informational materials, project plans, final reports, campaign materials, program applications)
• Update and maintain databases/information management (photos, slides, contacts, monthly reports)
Communications, Writing, and Publications Preparation (30%)
• Communicate with Rare program staff worldwide, local agency partners, and international partners as needed and requested
• Type and distribute correspondence as assigned including letters, minutes, and memos
• Type and distribute minutes from conference calls and other meetings
• Translate documents on an as needed basis from English to Spanish
• Coordinate holiday and other monthly/quarterly mailings to Pride partners
• Assist in the compilation of board reports and progress reports to partners
• Assist in PowerPoint and other types of presentation preparation, as well as updating Pride program Pdf files to share with local partners
Pride Curriculum (20%)
• Assist with the collection and compilation of Pride Campaign data
• Assist in the translation and editing of teaching program documentation
Qualifications:
• Bachelor’s degree, preferably in business administration, public relations, marketing or conservation fields
• 3+ years work experience in a fast paced organization; experience in social marketing or nonprofit arena a plus
• Highly organized, detail oriented, professional and proven ability to multi-task
• Interest and knowledge in environment, nature conservation, community development issues, helpful
• Excellent written and oral communications skills in both English and Spanish are essential
• Ability to work independently and as part of an international and multi cultural team
• Competent using MS Word, Excel, PowerPoint, Access, EndNotes, Outlook Internet
Benefits and Application Procedure:
Rare not only inspires conservation, we also inspire our employees. In addition to fully covered health insurance, a retirement savings plan and 3+ weeks of vacation/holiday leave time, Rare employees receive an annual training budget for continuous learning and growth, a bonus plan that ties to individual and organizational performance, and a flexible work environment. And to make sure no one gets cabin fever, there’s our all-staff global retreats that bring every staff member together to support our work around the world.
Application Procedure:
Mandatory: Email resume and cover letter, both in English and Word format, outlining how your skills and experience meet the qualifications of the position to Dulce Espelosin at despelosin@rareconservation.org. Please mention how you learned of this opportunity.